Finance Payroll Specialist

Job SummaryThe Payroll Finance role is responsible for managing payroll accounting, ensuring accuratesalary processing, statutory compliance, and reconciliation of payroll-related financialrecords. The role works closely with HR, finance, and external vendors to ensure timelypayroll processing and compliance with regulatory requirements.
Key Responsibilities1. Payroll Processing & Validation Review monthly payroll inputs including new joiners, exits, salary revisions, bonuses,and deductions. Validate payroll reports received from HR / payroll vendors before processingpayments. Ensure timely salary disbursement to employees.
2. Payroll Accounting Pass monthly payroll accounting entries in ERP (salary expense, provisions,reversals). Reconcile payroll GL accounts including salary payable, reimbursements, andprovisions. Maintain payroll cost center allocations and ensure accurate financial reporting.
3. Statutory Compliance Ensure compliance with statutory deductions such as PF, ESI, PT, TDS on salaries,and labour law requirements. Verify statutory payments and returns filed by payroll vendors. Coordinate during audits and regulatory reviews.
4. Reconciliation & Controls Perform reconciliation of payroll registers with bank payouts and accounting records. Reconcile statutory liabilities and ensure timely payments. Strengthen payroll internal controls and audit readiness.
5. Payroll Reporting & MIS Prepare payroll MIS reports including salary cost analysis, headcount cost, andvariance analysis. Support finance leadership with payroll cost forecasts and budgeting.
6. Audit & Compliance Support Support internal audit, statutory audit, and tax audits relating to payroll. Maintain documentation for payroll workings, approvals, and reconciliations.
7. Stakeholder Coordination Work closely with HR, payroll vendors, and finance teams to resolve payroll issues. Handle employee payroll queries related to tax, deductions, and salary payments.
Key Skills & Competencies Strong understanding of payroll accounting and statutory compliance Knowledge of TDS on salaries, PF, ESI, gratuity, leave encashment accounting Experience with ERP systems (SAP / Oracle / PeopleStrong / similar payrolltools) Strong reconciliation and analytical skills Attention to detail and ability to handle confidential information
Qualifications CA Inter / CMA / MBA (Finance) / B.Com 2–6 years of experience in payroll finance, payroll accounting, or financeoperations
Preferred Experience Experience in shared services or large employee payroll environments Exposure to payroll vendors and HRMS systems Experience handling audit and compliance for payroll